QUAIL CREEK TENNIS CLUB

Quail Creek Resort Community, Sahuarita, Arizona

Oct 2017 Minutes

Quail Creek Tennis Club

Board Meeting Minutes,

Monday, October 2, 2017

 

Call to Order – 2:00 pm by President Mike Wagner

Attendance – Mike Wagner, David Kidwell, Pam Campbell, Jeanine Van Hoorn, Rosie Epler, Ruth Naponik, Dave Winter

Approval of Minutes – September 11, 2017 approved

Monthly Treasurer’s Report (September) – Balance 9/30/17 is $5,274.55

  • Players – 155

    Social – 28

Jeanine will follow up with Mike Taylor for a $150 reimbursement of the annual renewal of Reserve My Court and for the total cost of three new nets.  (The POA had previously agreed to split the cost of Reserve My Court and buy three nets per year or six nets every other year.)  Four score tenders were also purchased in September.  The two remaining score tenders had recently been installed on the courts.  Four new score tenders are in the shed.

Yearly QCTC dues are due by the end of January, 2018.

Unfinished Business

Start times for league tennis will be as follows:

First Monday in October – Last Saturday in November:  8:00 AM

First Monday in December – Last Saturday in February:  9:00 AM

First Monday in March – Last Saturday in April:  8:00 AM

First Monday in May – Last Saturday in September:  7:30 AM

Bev Marshall has volunteered to replace Chuck Poffenbarger as the Saturday organizer.  Chuck, Rosie and Pam will help her get started.  Rosie will make the change for Bev to have permission for ‘Reserve My Court’.

The QCTC Board voted unanimously to drop social memberships for a 1-year trial period.

Committee Reports


    1. Maintenance (David Kidwell) – Mike bought three new nets in September and then found two previously-purchased nets in the shed.  David said he had checked the shed and reported at the September board meeting that there were no nets.  Mike and David will again check the shed for nets and score tenders.  Ruth reported that replacement containers for used tennis balls are needed on the courts.  David will buy new containers.  It was also noted that the containers are not being emptied.  David will also check on the removal of tennis balls from the containers.
    2. Communications/PR (Pam Campbell) – No report.
    3. Rules (Dave Winter) – no report
    4. Sunshine (Ruth Naponick) – Two cards were sent to tennis club members.

New Business

Mike has had several people talk to him about new members, and he was told that two more men have expressed interest in joining.  Don Callen has volunteered to meet with new male members.  Pam Campbell and Carole Washburn will meet with new female members. Jeanine will include the names and telephone numbers of the volunteers for contacting new members on the welcome letter in the kiosks. Ruth reported that there were no applications for QCTC in the kiosk at Madera Clubhouse. Jeanine will refill the slot with applications and welcome letters.


It is important that all organizers reserve courts on ‘Reserve My Court’ and release those not needed.


Ruth and Rosie will meet with the Social Committee to verify that tennis socials are held in October, November, February, and May.  Tennis socials are held at the tennis courts.  The social committee is considering sponsoring a tennis clinic for members.  The Social Committee should be comprised with full-time residents as well as snowbirds to cover the October and May socials.


Rosie received an email from Marilyn Wrucke stating that Brandy Finley, an attorney for Neighbors for Justice will be the speaker at the Ladies Tennis Christmas Luncheon on December 4, 2017, at the Madera Clubhouse Ballroom.


The QCTC Board hopes a member will volunteer to take over the Wednesday league play.


Adjournment:  3:15 pm

Next Board Meeting:  2:00 PM, November 6, 2017, at Mesquite Room, Kino Center

Next General Meeting:  3:00 PM, November 8, 2017, at Ocotillo Room, Kino Center

 

Respectfully submitted,

Pam Campbell, Secretary


 

Actions needed:

Jeanine will follow up with Mike Taylor for the $150 reimbursement for the renewal of ‘Reserve My Court’ and for the cost of the three (3) new nets.Mike and David will again check the shed for the number of remaining nets.Rosie and Pam will help Chuck getting Bev Marshall started as the Saturday organizer.Rosie will make the change for Bev to have permission for ‘Reserve My Court’.New containers for used tennis balls are needed on the courts.  David will buy new containers.  David will check on the removal of tennis balls from the containers.

Jeanine will refill the slot at the kiosk in Madera Clubhouse with QCTC applications and welcome letters (and will include the names and telephone numbers of the volunteers for contacting new members on the welcome letter).

Rosie and Ruth will meet with the Social Committee to clarify dates for socials, etc.